Case Study Details

 

Integrated Employee Management System for simplifying payroll and tax management for a top-notch municipal solutions provider company in South Africa

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Client Background

Client Background

Sebata Municipal Solutions is the leading provider of integrated technology solutions, enterprise management solutions, and multi-disciplinary professional services to municipalities, the provincial government, public, and private entities in South Africa, Namibia, and Lesotho for over 40 years.

Objective

The main aim of this project is to develop an employee management system for the client in order to streamline their payroll and taxes-related activities.

  • Country
    South Africa

  • Industry
    Financial Services

  • Solution
    Digital Transformation, SharePoint

Challanges

Challenges

  • Payroll runs with Municipal Standard Chart of Accounts (mSCOA)
  • Separate payroll for municipal entry and employee’s salary
  • Handling the billing of the municipality
  • Managing employee’s payroll considering the paid and non-paid leaves (as there are different types of leaves provided by the government like family leave, occasional leave, etc.)
  • Handling municipal taxes as levied on different services provided by the department
  • Supervision of medical aid provided by the municipality (in South Africa some part of medical aid is provided by the municipality)
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Solution

  • We developed an Employee Management System (EMS) for the patron considering the need to manage payroll and taxes
  • We created different dashboards for different solutions like for employee’s payroll, for taxes, for leaves, and more
  • Different cycles of payment were defined on the dashboard like weekly, weekly and monthly cyclesst
  • A notification section was developed that would provide information about pending employee income tax, payment instruction awaiting approval, pending approvals
  • A trial run feature was created in the EMS in which the CFO (Chief Financial Officer) would go for a trial run of the payroll and once he finds everything appropriate (in terms of taxes, leaves, and attendance) then can release the salaries

Case Study Solution

Project Highlights

Employee Management System

Employee Management System

Dashboards for employee’s payroll, taxes, leaves, etc.

Dashboards for employee’s payroll, taxes, leaves, etc.

Notification Alert

Notification Alert

KCS Approach

KCS Approach

Experts at KCS used the latest technology like SharePoint to develop Employee Management System for Sebata Municipal Solutions. While designing the EMS, our experts ensured that even a non-technical user can easily operate the software without any assistance. We created various dashboards for various solutions such as employees’ payroll, taxes, leaves, etc. Our experts also defined different cycles of payment on the dashboard like weekly, weekly, and monthly cycles. Our programmers also developed a notification section that will show information about pending employee income tax, payment instruction awaiting approval, pending approvals.

Outcome

Outcome

  • The solution turned out to be a great help for the municipality of South Africa as they now have an integrated EMS solution to manage their accounting system
  • The separate employee billing account aided in managing employee’s salaries seamlessly
  • Along with this, the solution helped in seamless inventory management of the municipality
  • It also aided in providing notification regarding contract expiry and termination
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Tech Stack

SharePoint

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