Case Study Details

 

KCS drove performance and enhanced enterprise productivity via an automated online attendance management system for an India-based company

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Client Background

Objective

The main goal was to replace the traditional manual attendance system with online automated attendance management along with generating accurate reports and a biometric verification process.

  • Country
    India

  • Industry
    Hi-Tech

  • Solution
    Digital transformation, Mobility

Challanges

Challenges

  • The manual method of keeping track of employee’s check-in, check-out time, and attendance which is one of the central tasks of any business
  • Lack of automated system to digitize the manual process, organize daily HR activities, organize leave types, daily attendance, payroll process, and other entitlements
  • Report generation and documentation was tedious due to the manual process involved
  • Payroll was affected due to errors in the manual reports
  • Need of an online automated system to help maintain an efficient, productive, and cost-effective workforce
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Solution

Our powerful OAS – Online Attendance System solution can help the client to:

  • Allows employee monitor work hours, check-in, check-out time, and balance them with useful reports
  • It can calculate leave entitlements, PTO, rollovers, and accruals are a lot easier. And if the client has offices in different states or countries, they can configure holidays for each location
  • Users can also check the number of leaves they have taken as well as schedule meetings hassle-free
  • The system also gives access to comprehensive and dynamic reports based on the leaves taken, attendance. The accurate reports help in generating error-free payroll easily. Admins and managers can also get organization and department-wide reports
  • Admins can also turn absences into leaves with automatic scheduling. This makes it easier for HR to identify who is eligible for rollovers or if someone should be moved into a reduced pay pool
  • The system has personalized dashboards and supports multi-users for admin and users. It also allows the manager to change or toggle the attendance as per the already set rules. The solution also allows CRM data display for the Manager, along with managing the employee status and their summary

Case Study Solution

Project Highlights

Improve Time and Attendance Behavior

Improve Time and Attendance Behavior

Enable Remote Check-In

Enable Remote Check-In

Monitor Clock behavior

Monitor Clock behavior

Easily access to Absentees

Easily access to Absentees

Synchronized with attendance device

Synchronized with attendance device

Register attendance, employee data, enrollment, and leaves

Register attendance, employee data, enrollment, and leaves

Regularize data

Regularize data

Tailor-made accurate reports

Tailor-made accurate reports

Personalized Dashboards

Personalized Dashboards

Real-Time count summary of Employee Attendance

Real-Time count summary of Employee Attendance

Multitenant Data Structure

Multitenant Data Structure

KCS Approach

KCS Approach

We defined all the displayed parameters in OAS Configuration Screen. It mapped the employees on the screen in relevance to their Roles. It rendered secured and authorized access to those employees who had their roles mapped on the configuration screen. It maintained different types of attendance statuses for all the employees as per the configurations. It leveraged the facility to change the attendance status for the configured employee. It allowed the operators to check the Total Leave Balance and CRM Status of the employee. It also allowed checks & definitions of parameters for changing status.

Outcome

Outcome

  • The solution encouraged the employees to get to work on time and leave when they are supposed to. This helps the employees in maintaining their time and attendance
  • Remote employees can easily use the Android or iOS app to clock in from anywhere. GPS enables the authority to know where the employees are working from at all times
  • Our solution gives a clear and entire overview of the employees. It tracks the work behavior of the employees in real-time while also creating reports and analyzing company clock behavior
  • With our smart solution, Time and Attendance information is just one click away. It enables better management of leaves and absentees so one can easily fill open shifts and find team members to cover
  • Our solution helped the client to easily handle the attendance of the employees. The employees could simply pay attention to their balances
  • On the other hand, the administrators can also define amounts of approvals for a variety of requests
  • The employees could instantly see the status of their requests whenever required
  • Also, a lot of time and effort is saved. Accurate reports are generated automatically on the basis of the employee’s data
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Tech Stack

Microsoft .Net
SQL
Android
iOS

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